frequently asked questions
YOUR MP26 QUESTIONS ANSWERED
Please find below answers to some frequently asked questions regarding the event. If you do not see an answer to your question below, contact us.
New to Meeting Place or looking for a quick refresher? Watch our MP26 webinar below for an overview of what to expect and everything you need to know to prepare for the event.
When & where is MP26?
Meeting Place 2026 will be held in Hobart/Nipaluna, Tasmania from Monday 26 to Wednesday 28 October 2026, with delegates encouraged to arrive on Sunday 25 October.
When & where can I collect my lanyard?
All delegates must register and collect their lanyard before attending any part of the program. Registration will be open at the following times and locations:
- Monday 26 October, morning: Princes Wharf No. 1 (PW1) from 9.00am. Open to all full delegates, including buyers, sellers and service providers.
- Monday 26 October, afternoon: PW1 from 3.30pm to 4.30pm, then Brooke Street Pier from 4.30pm to 5.00pm, prior to the Welcome Function.
- Tuesday 27 and Wednesday 28 October, morning: PW1 from 7.15am.
- Wednesday 28 October, afternoon: Theatre Royal from 1.15pm, for Conference ticket holders.
What will the weather be like in Hobart?
Late October is spring in Hobart/Nipaluna, with daytime temperatures typically ranging from around 9°C to 18°C. The weather can be changeable, so expect sunshine, wind and rain, sometimes all in the one day. Mornings and evenings can be cool, particularly along the waterfront.
What is the dress code & what should I pack?
We recommend packing layers, including a warm jacket for the evenings and a light jumper for air-conditioned venues. Comfortable shoes and a compact umbrella or waterproof jacket are also recommended.
Dress codes for each program element are as follows:
- Destination Showcase: Curated Networking Experiences (Monday 26 October): Smart casual with comfortable shoes and warm, weatherproof layers, as experiences may be held outdoors in Hobart and surrounding areas.
- Welcome Function (Monday 26 October): Smart casual with warm layers, as transfers to MONA are by ferry or coach and the evening will be cool.
- B2B Meetings and Supplier Sessions (Tuesday 27 and Wednesday 28 October, morning): Smart casual or professional attire, with a light jacket or jumper for Princes Wharf No. 1.
- YATEC Networking (Tuesday 27 October): Smart casual with a warm jacket for the sunset cruise.
- Conference Program (Wednesday 28 October, afternoon): Smart casual or professional attire.
- Gala Celebration Dinner & Tourism Export Awards (Wednesday 28 October): Smart casual.
Where are the event venues?
What transfers are included?
Buyer delegates are responsible for arranging their own airport transfers unless these form part of a Tourism Tasmania pre or post famil. Please visit the Airport Transfer page for offers available.
The airport transfer offers are designed for buyers but will be extended to any sellers arriving on the same flights as approved buyers. Limited spaces available and terms and conditions apply.
Where required, some transfers will be provided throughout the event for official program elements and further details will be communicated on this.
What should I bring to the B2B?
We encourage delegates to minimise printed collateral wherever possible. Business cards, a laptop or tablet, and any digital marketing materials are recommended.
The B2B tables will be approx. 1.8m x 75cm. You are welcome to decorate your table with any relevant organisational collateral. Please note no pull up banners are allowed on the B2B floor.
Power is available around the room but not at every table. Charging stations will be located throughout the B2B space so please bring any chargers for electronics if required.
Are there networking opportunities outside of the B2B?
Yes. Meeting Place includes a range of networking functions, conference sessions and curated experiences across the three days, designed to maximise opportunities to build new connections and business relationships.
Is parking available?
There is no onsite parking available at PW1. Street parking is available in the surrounding area, however to check real-time bay availability before arriving, the City of Hobart offers the Park My Ride Live Map, which updates every 15 seconds. Given limited parking around the waterfront, we recommend walking, using a rideshare service or taking a taxi where possible.
Is there a cloakroom?
Yes, a cloakroom will be available at PW1. Please note storage space is limited, so we recommend leaving large luggage at your accommodation. Delegates checking out on the final day may wish to arrange luggage storage with their hotel.
Are meals and drinks included?
Yes. Meals and beverages are included across all three days of the official program, as outlined in the Event Program.
How are dietary and accessibility requirements managed?
Dietary and accessibility requirements provided during registration have been shared with our caterers and venues. Please make yourself known to catering staff at each meal so they can direct you to your meal.
If your requirements have changed or were not included in your registration, please contact events@atec.net.au as soon as possible.
What should I do if I lose my lanyard or wristband?
Please visit the registration desk at PW1 during opening hours, or speak to a member of the ATEC Events Team, who will arrange a replacement. Your lanyard is required for entry to all official program elements, so please keep it with you at all times.
Who should I contact in an emergency or for urgent matters during the event?
For urgent enquiries during the event, please contact:
Jo Dettmann - (ATEC National Manager - Events) - 0404023273
Alice Costello (ATEC National Executive - Events) - 0416756586
For general enquiries, please email events@atec.net.au or visit the registration desk.
In an emergency, please call 000.
Where is B2B being held?
All B2B sessions will take place at PW1. Please refer to the floor plan below to locate your table or appointment area.
What should I do if my travel arrangements change?
Please notify the ATEC Events Team at events@atec.net.au as soon as possible, particularly if the change affects your arrival time, accommodation, famil participation or B2B attendance.
Buyers whose flights are being reimbursed through the Tourism Tasmania flight subsidy should also advise of any changes to ensure their subsidy claim is not affected.
buyer/seller specific faqs
Are registrations still open?
Registration options for all B2B ticket types are now closed.
Conference and networking tickets are still available until 4 October 2026.
YATEC networking tickets are available until 20 October 2026.
Can I buy tickets at the door?
No. All tickets must be purchased in advance, online via the official event registration pages.
What happens when I can no longer attend?
- Seller and other non-buyer delegates - a transfer of delegate is possible however please note an administration fee of $250 +gst per change is applicable.
- Buyers - no, you are not able to transfer your registration to another person as all travel arrangements have now been confirmed. You can however cancel noting that no refunds are applicable and cancellations fees from third party suppliers may apply.
- In both cases, please contact events@atec.net.au to discuss.
Who is eligible to register as a buyer?
Meeting Place brings together qualified domestic and international inbound buyers with Australian tourism businesses through a program of pre-scheduled B2B appointments, networking and industry events. Buyer registrations are subject to Meeting Place eligibility requirements.
How is my accommodation allocated?
All buyer accommodation is managed by Tourism Tasmania. Your hotel will have sent a confirmation directly to your nominated email address. If you have not received your confirmation, please check your junk folder before contacting events@atec.net.au.
What's included in my registration?
Buyer registrations include:
- Participation in all official Meeting Place program elements
- Three B2B appointment sessions
- Conference sessions and networking functions
- Four nights' accommodation (including breakfast)
- The opportunity to register interest in a Tourism Tasmania pre or post famil
- A flight subsidy (subject to the conditions outlined below)
Please refer to the Buyer Registration page for full details.
Is accommodation included?
Yes. Buyer registrations include four nights' accommodation (including breakfast) from Sunday 25 October (check-in) until Thursday 29 October 2026 (check-out).
If you choose to extend your stay before or after the official program, any additional accommodation costs will be your responsibility.
Are flights included?
No. Buyers are responsible for booking their own flights.
Tourism Tasmania will provide a standard flight subsidy of up to $400 (excluding GST) per buyer delegate. In some circumstances, a higher subsidy may be approved where reasonable airfares exceed this amount.
Please do not book your flights until instructed to do so. Once registrations close, ATEC and Tourism Tasmania will contact all registered buyers with further information, including famil allocations (where applicable), travel dates and instructions on how to claim the subsidy.
Flight subsidies will be reimbursed following the event upon submission of valid receipts.
When should I book my flights?
Please wait until you receive confirmation from ATEC and Tourism Tasmania after registrations close.
This ensures any famil participation has been confirmed and helps buyers access the correct flight subsidy before making travel arrangements.
Can I participate in a famil?
Yes.
Buyer delegates may register their interest in participating in either a pre-event or post-event famil program.
The famils showcase Tasmania's four tourism regions and feature a range of food and beverage, nature, wildlife, adventure, history and cultural experiences.
- Pre-famils conclude in Hobart on Sunday 25 October, before Meeting Place commences.
- Post-famils depart following the conclusion of the event on Wednesday 28 October.
Places are limited and allocated by Tourism Tasmania. During registration you'll be asked to indicate your interest and rank your preferred itineraries.
Can my organisation bring more than one buyer?
Yes! Buyers are encouraged to register multiple delegates to ensure your organisation meets with as many seller products from across Australia as possible.
Do I need to be an ATEC member to attend?
Yes. Buyers attending Meeting Place 2026 are required to be financial ATEC Members for the 2026/27 membership year.
What happens If I need to cancel my registration?
Please refer to the Meeting Place Terms & Conditions for cancellation deadlines and applicable fees.
As accommodation, famil allocations and appointment schedules are coordinated well in advance, we ask that you notify the ATEC Events Team as soon as possible if you are no longer able to attend.
Can I transfer my registration to another person?
Buyer registrations are generally not transferable, as registrations are linked to personalised B2B appointment schedules, accommodation arrangements and potential famil participation.
Please contact the ATEC Events Team if your circumstances change.
Who is eligible to register as a seller?
Seller registrations are open to Australian tourism businesses that meet the Meeting Place eligibility requirements and are current ATEC Members.
Can I register more than one primary seller?
No. To ensure as many Australian tourism businesses as possible can participate in Meeting Place 2026, organisations are limited to one Primary Seller registration.
Additional team members may attend by registering as Additional Sellers.
What can sellers attend outside their B2B sessions?
Primary Sellers attend two of the three B2B sessions. During your non-allocated session, you are welcome to attend the supplier sessions or use the time to connect with other delegates. Please refer to the Event Program for full details.
What is the difference between a primary and additional seller?
Primary Sellers receive their own B2B appointment schedule and participate in two of the three B2B sessions.
Additional Sellers attend the same B2B sessions as the Primary Seller and do not receive their own individual appointment schedule.
Do I need to be an ATEC member to attend?
Yes. Sellers attending Meeting Place 2026 are required to be financial ATEC Members for the 2026/27 membership year.
What happens If I need to cancel my registration?
Please refer to the Meeting Place Terms & Conditions for cancellation deadlines and applicable fees.
Transfer requests may be considered prior to the event, subject to approval.
Are flights & accommodation included?
No.
Seller delegates are responsible for arranging and funding their own:
- Accommodation
- Flights
- Airport transfers
- Any travel outside the official Meeting Place program
Accommodation partner rates are available here.
When should I arrive/depart?
As a general guide, sellers should plan to:
- Arrive in Hobart on Sunday 25 October 2026
- Depart on Thursday 29 October 2026
This allows participation in the full Meeting Place program.
Should I arrange travel insurance?
Yes. We strongly recommend all delegates purchase their own travel insurance to cover any unforeseen changes to travel arrangements.
business to business meetings (b2b) faqs
How many appointments will I receive?
Primary and Additional Buyers participate in all three B2B appointment sessions (Sessions A, B and C) and may receive up to 60 pre-scheduled appointments across the event.
The final number of appointments cannot be guaranteed and will depend on mutual preferencing and overall scheduling outcomes.
How long are appointments?
Appointments are approximately 10 minutes, followed by a 1-minute changeover between meetings.
How are appointments allocated?
Appointments are generated using a mutual preferencing system, taking into account both buyer and seller preferences to deliver the strongest possible commercial schedules.
Can I choose who I meet with?
Yes. Buyers will participate in the preferencing process prior to the event, allowing them to nominate the sellers they would most like to meet.
Further information will be provided closer to the appointment scheduling period.
What happens if I don't receive an appointment with someone I'd hope to meet?
While every effort is made to maximise appointment schedules, not every requested meeting can be accommodated.
Meeting Place includes numerous networking opportunities throughout the program, providing additional opportunities to connect with organisations outside the formal B2B sessions.
Can I cancel if I'm unhappy with my appointment schedule?
No.
Cancellations or refunds will not be accepted if you are dissatisfied with your appointment schedule, including receiving fewer meetings than anticipated or different meeting outcomes than expected.
Can I attend if I cannot commit to the full B2B schedule?
No.
Buyer delegates participating in the B2B program are expected to attend all three appointment sessions.
If you cannot commit to the full appointment schedule, we encourage you to consider one of the Conference & Networking registration options instead.
Why do primary sellers only attend two B2B sessions?
Meeting Place 2026 has been designed to maximise the number of participating Australian tourism businesses while maintaining a strong buyer-to-seller ratio. By allocating Primary Sellers to two of the three B2B sessions, more sellers can participate without reducing buyer appointment opportunities. Buyers attend all three sessions, while Primary Sellers may receive up to 40 high-quality appointments across their allocated sessions.
How many appointments will I receive?
Primary Sellers participate in two of the three B2B appointment sessions and may receive up to 40 pre-scheduled appointments.
The final number of appointments cannot be guaranteed and will depend on buyer demand, mutual preferencing and overall scheduling outcomes.
Which B2B sessions will I attend?
Primary Sellers are automatically allocated two of the three B2B sessions.
Session allocations are system generated and cannot be changed.
How long are appointments?
Appointments are approximately 10 minutes, followed by a 1-minute changeover between meetings.
How are appointments allocated?
Appointments are generated using a mutual preferencing system, taking into account both buyer and seller preferences to deliver the strongest possible commercial schedules.
Can I request meetings with specific buyers?
Yes. Sellers will have the opportunity to preference buyers during the appointment scheduling process. Further information will be provided prior to preferencing opening.
What happens if I don't receive an appointment with a buyer I'd hope to meet?
While every effort is made to maximise appointment schedules, not every requested meeting can be accommodated.
Meeting Place includes numerous networking events, conference sessions and curated experiences that provide additional opportunities to connect with buyers throughout the event.
Can I cancel if I'm unhappy with my appointment schedule?
No.
Cancellations or refunds will not be accepted if you are dissatisfied with your appointment schedule, including receiving fewer meetings than anticipated or different meeting outcomes than expected.
What did our MP25 attendees have to say?.
"I would describe MP25 as an incredibly valuable and well organised industry event that offered meaningful networking, insightful sessions, and genuine opportunities to build strong partnerships. It was productive, engaging, and a great platform for connecting with both new and existing buyers."
Sharelle from The Billi Resort